Join the Enchantment of Dunsky at the Celtic Winter Faire!
Join as a Vendor
Sell the Magic!
Thank you for your interest in bringing your unique wares and artistry to the Palm Beach Celtic Winter Faire. Please review the following extensive guidelines to determine if being a merchant at our event is the right fit for your business.
Check out the Vendor Packet with all the information about the event here: Vendor Packet
About the Event
- Organizer: FaeFestivals
- Dates: December 14-15 & December 21-22, 2024
- Location: John Prince Park, Palm Beach County
- Expected Attendance: 10,000 guests
- Vendor approvals will be sent monthly.
- Overall Vision: Transport guests to a celtic winter village marketplace through immersive theming, entertainment, food, and especially our merchant vendors and artisans.
Hours
- Saturday: 10:00am – 5:00pm
- Sunday: 10:00am – 5:00pm
Vendor Booth Options
It is our goal to not only have well established vendors but to help vendors new to the Renaissance Festival world get their start. As such we are offering a selection of vending setups to make it as easy as possible for everyone to take part in the setup that works best for them.
Own Booth (up to 20×10 feet)
- Construct your own temporary medieval-style booth
- Walls and roof required
- Open front entrance
- Materials: wood, thatch roof, canvas
- Must conceal modern elements from guest view
- Electricity limited based on location
Encampment Table Space (10×10)
- Provided table and area to store items. This is not under cover and the area to store items is a tent set up solely for storage no patrons.
- Decorate area to theme (banners, fabrics, props)
- Still must conceal modern displays/equipment
Roaming Vendor
- Sell from mobile historical cart or carry wares
- Cart details must be approved prior
Booth Placement
- Own booth vendors grouped in merchant village
- Encampment Tables in main guest area
- Roaming vendors given assigned pathway
Merchandise Guidelines
Quality & Workmanship
- Minimum 80% handmade/artisan goods required
- Mass manufactured discouraged (may make up 20% of stock if related)
- Illustrate uniqueness of wares in application
Celtic/Medieval Themes
- Celtic, Norse, or Old World inspiration
- Fantasy elements permitted if in theme
- Discouraged: non-historical fantasy, anime, scifi
Product Categories Desired
- Clothing & Accessories
- Leathergoods & Armor
- Jewelry
- Housewares & Decor
- Glasswork & Pottery
- Woodwork & Metalwork
- Fine Art
- Magical wares
- Live Crafting Demonstrations
Restricted Categories
- Weapon Sales – an exclusivity contract is in place covering all weapon sales, no weapons, whether real or fake, will be approved as part of any vendors wares.
- Candles and Soaps – extremely limited category will be strictly juried
- MLM/wholesale resale businesses will not be accepted
- Food and Drink Vendors will be selected through a separate process. Vendors not selected through this process may not sell any food or drink.
Inventive Gift Ideas Encouraged!
Apply early – limited spaces available in each vendor category
Exclusivity contracts are available for some categories. If eligible you will be contacted prior to vendor approvals.
Vendor Selection Process
Jury Committee Review
- Photos: Products, displays, previous setups
- Product list with description & pricing
- Overview of business & experience
Scoring Criteria:
- Quality & uniqueness of wares
- Commitment to theme
- Display presentation
- Fair payment policies for booth staff
Booth Presentation Requirements
Structures
- Wooden booths & tent frames encouraged
- Historical tents accepted
- No visible modern structures or displays
Fabrics & Materials
- Tapestries, burlap, canvas in earth tones
- Hides, fur, vegetation accents (no plastic)
- Wooden signs & displays only (no plastic)
Ambiance Note: Battery powered Lanterns and candles strongly encouraged! We discourage use of any modern lighting and open flame is strictly prohibited.
No visible contemporary elements:
- Plastic storage containers / display cases
- Folding tables & metal chairs (cover required)
- Metal display racks, neon lighting
- Electronics, speakers, TVs strictly prohibited
- Polyester flags
Signage
- Wooden signs with painted/carved script
- Flags & banners with period symbols
- Menus written on boards
Costume Requirements
Quality Costumes Required During Event Hours
- Medieval/Renaissance style interpretations
- Viking, Norse, Gaelic, Elven styles welcomed
- Steampunk permitted if based in era appropriate
Fabrics: Rich textures like velvets, brocades, leather Earth tones encouraged Limited handmade/found object armor permitted
No visible modern clothing:
- Logos, zippers, jeans, sneakers
- Plastic jewelry & trinkets
Want costume guidance? Ask us!
We encourage merchants make their booth an atmospheric extension of their appearance. Attendees value the spirit of reliving history.
Vendor Amenities
Camping Accommodations
- Spaces for tent/RV available onsite
- Must register separately with facility
Staff Passes
- Own Booth: 3 passes per 20 x 10 space
- Encampment Table: 2 passes
- Roaming: 1 pass
- Additional passes available ($)
Green Room Access
- Snacks, dining, lounge area for vendors
- Basic first aid supplies
Parking
- Designated vendor lot within event grounds
- 1 parking pass per booth provided
- No vehicles may be moved during event hours
Other Event Support
- First aid station with EMTs
- On site security overnight
- Facility cleaning staff
Important Vendor Notes
Load-In/Out Schedule
- Set-up must be completed by 5:00pm on Friday, December 13
- Tear-down on Monday, December 23 before 10:00am
Event Hours: Vendors MUST be present and sell during all event hours
Vendor Deposit
Collected to ensure adherence to rules; returned post-event if rules are adhered to and the site is undamaged. This deposit of $200 will be collected prior to setup and returned prior to the vendor leaving the site once they are cleared to leave as long as there is no damage to the site.
Insurance
Valid liability insurance listing FAE Festivals LLC, and Palm Beach County is required
Licensing
Required licensing/permitting responsibility of vendor
This is designed as a magical, immersive, family-friendly experience. We eagerly anticipate reviewing your application! Please let us know any other questions.
Vendor Application
To apply please be sure you have read the information above and then click here to complete the vendor application.
Join the Crew
Make the Magic!
Welcome to the Team! At the Celtic Winter Faire, our crew members are the unsung heroes who ensure the smooth running of the event. From setup to tear down, each crew member plays a vital role in creating a seamless experience for all attendees. If you’re ready to roll up your sleeves and be part of a dynamic team, we welcome you to apply!
Crew Member Essentials
- Eligibility: Must be legally authorized to work in the US.
- Availability: Commitment is required for December 12-15 and December 21-23.
- Physical Requirements: Ability to lift and move items up to 50lbs.
Role Specifics As a crew member, you will join one of our various teams, each responsible for different aspects of the faire. All teams are part of Event Setup and Teardown, where you will assemble and disassemble event structures, decorations, and signage. Ensuring the venue is prepared before the event and restored afterwards.
During the event you could be assigned to one of the following teams:
Security Team
Monitor the event to ensure a safe and secure environment for all attendees.
Respond to any incidents or concerns that may arise.
Trash Collection
Maintain the cleanliness of the event space.
Regularly collect and dispose of waste to keep the faire grounds pristine.
Green Room Support
Assist in managing the green room area for performers and staff.
Provide necessary support and resources to ensure a comfortable backstage environment.
Maintenance Crew
Address any on-site maintenance needs.
Ensure all facilities are functioning correctly throughout the event.
Tech Team
Handle technical aspects such as lighting, sound, and special effects.
Ensure all technical equipment operates smoothly.
Parking Coordination
Manage the flow of vehicles, ensuring efficient use of parking space.
Provide assistance and direction to attendees as they arrive and leave.
Bathroom Valet
Ensure cleanliness and stocking of bathroom facilities.
Address any immediate maintenance needs related to bathroom facilities.
Benefits of Joining Our Crew
- Paid Position: We value your hard work and commitment.
- Team Environment: Be part of a supportive and dynamic team.
- Contribution Recognition: Your role is essential to the success of the faire.
Apply Now to Be a Part of the Behind-the-Scenes Magic! If you’re ready to take on this exciting and rewarding challenge, we invite you to apply to be part of our crew. Your hard work and dedication will be the foundation of an unforgettable Celtic Winter Faire.
Crew Application
To apply please be sure you have read the information above and then click here to complete the crew application.
Join as an Entertainer
Bring the Magic!
Join as an Entertainer at the Celtic Christmas Faire
Embrace the Festive Spirit and Celtic Charm!
Invitations and Selection
- Reach Out: Please send a proposal to the entertainment team entertainment@faefestivals.com
- Spring/Summer Invitations: Each spring and summer, we extend invitations to performers, with new talents discovered through our review process.
- Criteria for Selection: Performance quality, relevance to the Celtic/Christmas theme, and bringing novel acts to our audience are our key considerations.
- Program Freshness: We prioritize presenting new and diverse programs, avoiding repetitions over several years.
- Opportunity Constraints: Due to limited stage time and budget, not all talented applicants may be accommodated.
Entertainer/Group Leader Responsibilities
- Group Management: Leaders are accountable for their group members, ensuring adherence to event rules.
- Assistant Management: Include assistants’ names in the application and monitor rule compliance.
- On-Site Responsibility: Oversee group actions from check-in to departure, including evening activities.
Gatelists and Check-In
- Gatelists Deadline: Due by December 5, 2024; no additions afterward.
- Wristband Cost: Additional wristbands available for $15 each.
- Check-In Times: Noon to 7:00 PM on Friday; late arrivals use Will Call on Saturday morning.
Weapons Policy
- Guidelines: Adherence to strict rules for the use of any weapons, especially those involving black powder.
- Peace-Tying: Mandatory for all bladed weapons; no unsanctioned combat allowed.
- Show Approval: All weapon-involved shows must be pre-approved.
Actor and Event Operations
- Daily Meetings: Mandatory daily briefings at 9:00 AM at the Lochside Stage for smooth event operations.
- Pets: Allowed only as part of approved performances.
- Security: On-site professionals, including PBSO support, ensure a safe environment.
Accessibility and Rules
- Entry Requirements: Wristbands required for entry, along with ID.
- Parking: Specific permits issued, with no vehicle movement during faire hours.
- Fire and Smoking Policies: Adherence to no open fire and no smoking rules within the faire and camping areas.
Stage and Prop Management
- Props: All props should be period-appropriate and approved by the Entertainment Director.
- Stage Time: Respect the show schedule, including time for hat passing within the contracted stage time.
Join the Cast
Become the Magic!
Welcome to the Magical Realm! The Celtic Winter Faire isn’t just an event; it’s a journey into the heart of the mystical world of Dunsky, nestled within Palm Beach County. Here, history and fantasy blend seamlessly, offering a unique experience to all who step through its gates. And you, dear adventurer, can be a pivotal part of this magical escapade!
No Experience? No Problem! Whether you’re a seasoned actor or a novice to the stage, Dunsky welcomes all. What matters most is your enthusiasm and ability to embody a character from a bygone era. Your role? To ensure every guest feels as though they’ve been whisked away to another world, another time.
Requirements for Joining the Tale
- Age: You must be at least 18 years old.
- Availability: Commitment to the event schedule and training sessions.
Casting Call Details
- Dates: Online Interview (July 10 – July 19).
- Online: Interviews are arranged using Google Meet.
- Application Process: Submit a short video showcasing your portrayal of a Dunsky resident. Tell us about your life in this mystical world. This video helps us get to see your ability to be in character and should be uploaded to YouTube as unlisted and the link included in your application. This does not need to be a fully produced video with costumes and sets just a simple video of you sitting at your computer will suffice although if you want to get creative please feel free. It also does not have to reflect the role you are applying for.
- At the Casting Call: Prepare for improvisation tests and role-specific skill evaluations.
- Notification: Successful applicants will be informed by July 21.
Training and Preparation
- Orientation: Learn about the lore of Dunsky, your character’s backstory, and receive fact sheets.
- Costuming: Attend fittings to ensure your attire is as authentic as your character.
- Rehearsals: Participate in training sessions to hone your skills and perfect your role.
Event Day Expectations
- Schedule: Be on-site from 9 am to 6 pm on event days. Some roles may require participation in the evening show from 7 pm to 10 pm.
- Professionalism: Maintain character and engagement throughout the event.
Compensation and Benefits
- Remuneration: All roles are paid positions.
- Legal Requirements: Must be eligible to work in the US and pass employment checks, including a background check.
- Facilities: Access to a green room and rest areas.
- Support: Coordination with our cast manager for optimal performance scheduling.
Unique Roles and Responsibilities
Cast/Crew Hybrid Roles: Such as the Dunsky Portal Agents, who manage entry ticketing while staying in character.
Diverse Cast Roles
Main Cast Highlights (For More Information Click Here):
- Nicholas of the Whispering Pines (Santa): The beloved figure of yuletide cheer.
- The Oak King and The Holly Queen: Sovereigns of the winter realm.
- Elf Commander: Leader of Santa’s industrious helpers.
- Town Crier: The voice of Dunsky, heralding news and events.
- Chief Archaeologist: Unearthing the mysteries of ancient Yuletide.
- Gamemaster: Orchestrator of festive games and challenges.
Embark on a Journey Like No Other
The Celtic Winter Faire is more than a job; it’s an adventure into a world of wonder and joy. If you’re ready to be a part of this extraordinary story, apply now and let the magic begin!
Cast Application
To apply please be sure you have read the information above and then click here to complete the cast application.
Join the Crew
Make the Magic!
Welcome to the Team! At the Celtic Winter Faire, our crew members are the unsung heroes who ensure the smooth running of the event. From setup to tear down, each crew member plays a vital role in creating a seamless experience for all attendees. If you’re ready to roll up your sleeves and be part of a dynamic team, we welcome you to apply!
Crew Member Essentials
- Eligibility: Must be legally authorized to work in the US.
- Availability: Commitment is required for December 12-15 and December 21-23.
- Physical Requirements: Ability to lift and move items up to 50lbs.
Role Specifics As a crew member, you will join one of our various teams, each responsible for different aspects of the faire. All teams are part of Event Setup and Teardown, where you will assemble and disassemble event structures, decorations, and signage. Ensuring the venue is prepared before the event and restored afterwards.
During the event you could be assigned to one of the following teams:
Security Team
Monitor the event to ensure a safe and secure environment for all attendees.
Respond to any incidents or concerns that may arise.
Trash Collection
Maintain the cleanliness of the event space.
Regularly collect and dispose of waste to keep the faire grounds pristine.
Green Room Support
Assist in managing the green room area for performers and staff.
Provide necessary support and resources to ensure a comfortable backstage environment.
Maintenance Crew
Address any on-site maintenance needs.
Ensure all facilities are functioning correctly throughout the event.
Tech Team
Handle technical aspects such as lighting, sound, and special effects.
Ensure all technical equipment operates smoothly.
Parking Coordination
Manage the flow of vehicles, ensuring efficient use of parking space.
Provide assistance and direction to attendees as they arrive and leave.
Bathroom Valet
Ensure cleanliness and stocking of bathroom facilities.
Address any immediate maintenance needs related to bathroom facilities.
Benefits of Joining Our Crew
- Paid Position: We value your hard work and commitment.
- Team Environment: Be part of a supportive and dynamic team.
- Contribution Recognition: Your role is essential to the success of the faire.
Apply Now to Be a Part of the Behind-the-Scenes Magic! If you’re ready to take on this exciting and rewarding challenge, we invite you to apply to be part of our crew. Your hard work and dedication will be the foundation of an unforgettable Celtic Winter Faire.
Crew Application
To apply please be sure you have read the information above and then click here to complete the crew application.
Join as a Vendor
Sell the Magic!
Thank you for your interest in bringing your unique wares and artistry to the Palm Beach Celtic Winter Faire. Please review the following extensive guidelines to determine if being a merchant at our event is the right fit for your business.
About the Event
- Organizer: FaeFestivals
- Dates: December 13-15 & December 20-22, 2024
- Location: John Prince Park, Palm Beach County
- Expected Attendance: 10,000 guests
- Vendor approvals will be sent on March 21, June 21, and September 21.
- Overall Vision: Transport guests to a celtic winter village marketplace through immersive theming, entertainment, food, and especially our merchant vendors and artisans.
Hours
- Friday: 7:00pm – 10:00pm
- Saturday: 10:00am – 5:00pm | 7:00pm – 10:00pm
- Sunday: 10:00am – 5:00pm
Vendor Booth Options
It is our goal to not only have well established vendors but to help vendors new to the Renaissance Festival world get their start. As such we are offering a selection of vending setups to make it as easy as possible for everyone to take part in the setup that works best for them.
Own Booth (up to 20×20 feet)
- Construct your own temporary medieval-style booth
- Walls and roof required
- Open front entrance
- Materials: wood, thatch roof, canvas
- Must conceal modern elements from guest view
- Electricity limited based on location
Encampment Table Space (10×10)
- Provided table and area to store items. This is not under cover and the area to store items is a tent set up solely for storage no patrons.
- Decorate area to theme (banners, fabrics, props)
- Still must conceal modern displays/equipment
Roaming Vendor
- Sell from mobile historical cart or carry wares
- Cart details must be approved prior
Booth Placement
- Own booth vendors grouped in merchant village
- Encampment Tables in main guest area
- Roaming vendors given assigned pathway
Merchandise Guidelines
Quality & Workmanship
- Minimum 80% handmade/artisan goods required
- Mass manufactured discouraged (may make up 20% of stock if related)
- Illustrate uniqueness of wares in application
Celtic/Medieval Themes
- Celtic, Norse, or Old World inspiration
- Fantasy elements permitted if in theme
- Discouraged: non-historical fantasy, pirate, anime, scifi
Product Categories Desired
- Clothing & Accessories
- Leathergoods & Armor
- Jewelry
- Housewares & Decor
- Glasswork & Pottery
- Woodwork & Metalwork
- Fine Art
- Magical wares
- Live Crafting Demonstrations
Restricted Categories
- Weapon Sales – an exclusivity contract is in place covering all weapon sales, no weapons, whether real or fake, will be approved as part of any vendors wares.
- Candles and Soaps – extremely limited category will be strictly juried
- MLM/wholesale resale businesses will not be accepted
- Food and Drink Vendors will be selected through a separate process. Vendors not selected through this process may not sell any food or drink.
Inventive Gift Ideas Encouraged!
Apply early – limited spaces available in each vendor category
Exclusivity contracts are available for some categories. If eligible you will be contacted prior to vendor approvals.
Vendor Selection Process
Jury Committee Review
- Photos: Products, displays, previous setups
- Product list with description & pricing
- Overview of business & experience
Scoring Criteria:
- Quality & uniqueness of wares
- Commitment to theme
- Display presentation
- Fair payment policies for booth staff
Booth Presentation Requirements
Structures
- Wooden booths & tent frames encouraged
- Historical tents accepted
- No visible modern structures or displays
Fabrics & Materials
- Tapestries, burlap, canvas in earth tones
- Hides, fur, vegetation accents (no plastic)
- Wooden signs & displays only (no plastic)
Ambiance Note: Battery powered Lanterns and candles strongly encouraged! We discourage use of any modern lighting and open flame is strictly prohibited.
No visible contemporary elements:
- Plastic storage containers / display cases
- Folding tables & metal chairs (cover required)
- Metal display racks, neon lighting
- Electronics, speakers, TVs strictly prohibited
- Polyester flags
Signage
- Wooden signs with painted/carved script
- Flags & banners with period symbols
- Menus written on boards
Costume Requirements
Quality Costumes Required During Event Hours
- Medieval/Renaissance style interpretations
- Viking, Norse, Gaelic, Elven styles welcomed
- Steampunk permitted if based in era appropriate
Fabrics: Rich textures like velvets, brocades, leather Earth tones encouraged Limited handmade/found object armor permitted
No visible modern clothing:
- Logos, zippers, jeans, sneakers
- Plastic jewelry & trinkets
Want costume guidance? Ask us!
We encourage merchants make their booth an atmospheric extension of their appearance. Attendees value the spirit of reliving history.
Vendor Amenities
Camping Accommodations
- Spaces for tent/RV available onsite
- Must register separately with facility
Staff Passes
- Own Booth: 3 passes per 20 x 20 space
- Encampment Table: 2 passes
- Roaming: 1 pass
- Additional passes available ($)
Green Room Access
- Snacks, dining, lounge area for vendors
- Basic first aid supplies
Parking
- Designated vendor lot within event grounds
- 1 parking pass per booth provided
- No vehicles may be moved during event hours
Other Event Support
- First aid station with EMTs
- On site security overnight
- Facility cleaning staff
Guilds & Demonstrations
Guild Participation
We will be creating various guilds and welcome merchant applicants interested in organizing a specific guild representing their craft or trade (baking, metalsmithing, etc).
Live Crafting Demonstrations
Opportunities exist to showcase creation of wares through live demos during event hours, increasing engagement & sales.
Inquiries about guilds and demonstrations can be made after vendor selection.
Important Vendor Notes
Load-In/Out Schedule
- Set-up must be completed by 5:00pm on Friday, December 13
- Tear-down on Monday, December 23 before 10:00am
Event Hours: Vendors MUST be present and sell during all event hours
Vendor Deposit
Collected to ensure adherence to rules; returned post-event if rules are adhered to and the site is undamaged.
Insurance
Valid liability insurance listing FAE Festivals LLC, and Palm Beach County is required
Licensing
Required licensing/permitting responsibility of vendor
This is designed as a magical, immersive, family-friendly experience. We eagerly anticipate reviewing your application! Please let us know any other questions.
Vendor Application
To apply please be sure you have read the information above and then click here to complete the vendor application.
Join as an Entertainer
Bring the Magic!
Join as an Entertainer at the Celtic Christmas Faire
Embrace the Festive Spirit and Celtic Charm!
Invitations and Selection
- Reach Out: Please send a proposal to the entertainment team entertainment@faefestivals.com
- Spring/Summer Invitations: Each spring and summer, we extend invitations to performers, with new talents discovered through our review process.
- Criteria for Selection: Performance quality, relevance to the Celtic/Christmas theme, and bringing novel acts to our audience are our key considerations.
- Program Freshness: We prioritize presenting new and diverse programs, avoiding repetitions over several years.
- Opportunity Constraints: Due to limited stage time and budget, not all talented applicants may be accommodated.
Entertainer/Group Leader Responsibilities
- Group Management: Leaders are accountable for their group members, ensuring adherence to event rules.
- Assistant Management: Include assistants’ names in the application and monitor rule compliance.
- On-Site Responsibility: Oversee group actions from check-in to departure, including evening activities.
Gatelists and Check-In
- Gatelists Deadline: Due by December 5, 2024; no additions afterward.
- Wristband Cost: Additional wristbands available for $15 each.
- Check-In Times: Noon to 7:00 PM on Friday; late arrivals use Will Call on Saturday morning.
Weapons Policy
- Guidelines: Adherence to strict rules for the use of any weapons, especially those involving black powder.
- Peace-Tying: Mandatory for all bladed weapons; no unsanctioned combat allowed.
- Show Approval: All weapon-involved shows must be pre-approved.
Actor and Event Operations
- Daily Meetings: Mandatory daily briefings at 9:00 AM at the Lochside Stage for smooth event operations.
- Pets: Allowed only as part of approved performances.
- Security: On-site professionals, including PBSO support, ensure a safe environment.
Accessibility and Rules
- Entry Requirements: Wristbands required for entry, along with ID.
- Parking: Specific permits issued, with no vehicle movement during faire hours.
- Fire and Smoking Policies: Adherence to no open fire and no smoking rules within the faire and camping areas.
Stage and Prop Management
- Props: All props should be period-appropriate and approved by the Entertainment Director.
- Stage Time: Respect the show schedule, including time for hat passing within the contracted stage time.
About the Faire
Isle of Dunsky
Learn about the magical location and lore of the event.
Your Visit
Get all the essential details to plan your visit to the Celtic Winter Faire.
Community & Involvement
Find out how to volunteer, perform, or exhibit your crafts at the Faire.
Experiences & Activities
Explore a variety of magical experiences & activities at the Celtic Winter Faire.
Artisans & Merchants
Meet our talented artisans and merchants, and learn how to join them.
Culinary Delights
Indulge in a diverse array of traditional and modern foods and beverages.
